HCI Data Ltd
E Mail Options
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Summary

The main e-mail options are:

  • E-mail mailbox
  • E-mail forwarding
  • Both an e-mail mailbox with e-mail forwarding

Comparison of Options

  Mailbox Both an e-mail mailbox with e-mail forwarding Forwarding
Is access possible via a web browser? Yes Yes provided that the account was set-up to retain a copy of e-mails in the mailbox.

No if the the account was set-up to only forward e-mails and not to retain a copy of e-mails in the mailbox.
Depends on the destination e-mail address. Some ISPs (broadband provider) may have a web address that allows access to e-mails.
Is there automatic synchronisation between multiple devices? Yes if IMAP is used for all devices.

No if POP is used.
Yes provided that the account was set-up to retain a copy of e-mails in the mailbox and all devices are using IMAP.

No if the the account was set-up to only forward e-mails and not to retain a copy of e-mails in the mailbox or if POP is used.
Depends on the destination e-mail address. Some ISPs (broadband provider) may allow synchronisation Some well know e-mail providers (e.g. gmail) automatically allow multiple devices to synchronise.
What costs are chargeable by HCI Data Ltd? The disk space used by e-mails residing on a HCI Data Ltd server will be a chargeable service. If IMAP is used a copy of all e-mails will reside on a HCI Data Ltd server. If POP is used the e-mails will reside on a HCI Data Ltd server until they are retrieved and deleted under then control of the users POP e-mail program (e.g. Live Mail). The disk space used by e-mails residing on a HCI Data Ltd server will be a chargeable service. If IMAP is used a copy of all e-mails will reside on a HCI Data Ltd server. If POP is used the e-mails will reside on a HCI Data Ltd server until they are retrieved and deleted under then control of the users POP e-mail program (e.g. Live Mail). None
Can e-mails be sent from my_name@my_domain? Yes Yes Some e-mail providers will allow this. Gmail does allow this.
Other advantages Can be accessed from anywhere by a browser, smartphone, PC, tablet etc.

Cheap if POP is used to retrieve and delete messages.
A backup copy can be accessed provided that the account was set-up to retain a copy of e-mails in the mailbox and all devices are using IMAP. Cheap as there are no disk space usage charges.

Usually the easiest to set-up

Simple to understand.
Other disadvantages Expensive if IMAP is used.

Expensive if POP is used to retrieve and leave a copy of the messages on the server.
Expensive if IMAP is used.

Expensive if POP is used to retrieve and leave a copy of the messages on the server.
Personal e-mail address could be exposed to the sender of e-mails

Not all legitimate e-mails will get through.

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Last Updated: 23-Mar-2018
HCI Data Ltd.
HCI Data Ltd is a member of Nominet UK - the UK Internet Names Organisation HCI Data Ltd is a member of the Federation of Small Businesses